The Role

We are seeking an Assistant Facilities Manager to support in refining policies, procedures, and best practices. In this role, you will be essential in monitoring building systems, managing contractor relationships, and overseeing both soft and hard services to ensure optimal facility performance. You’ll handle everything from preventive maintenance and emergency repairs to sustainability initiatives and budget management. 

Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.

Key Responsibilities

• Support the Facilities Manager in developing and implementing policies, procedures, and best practices for facilities management.
• Monitor facilities systems (HVAC, plumbing, electrical, etc.) and coordinate the work of TFM contractor to address issues and ensure proper functioning.
• Manage relationships with contractors, vendors and suppliers to ensure timely and cost-effective completion of projects.
• Manage the preventive maintenance program, including the creation and tracking of work orders, maintenance schedules, and vendor contracts.
• Maintain detailed records and documentation related to facilities operations, including maintenance logs, inventory, and project files.
• Ensure compliance with local building codes, industry best practice and regulations.
• Assist in managing the facilities budget, tracking expenses, and preparing cost estimates for repairs or upgrades.
• Oversee emergency repair requests, troubleshoot problems and arrange repairs as necessary.
• Participate in facility planning and design projects, providing input on building systems, equipment and infrastructure.
• Implement and monitor energy-saving initiatives to reduce operational costs
• Ensure compliance with health and safety regulations, conducting regular inspections and risk assessments.
• Liaise with security personnel to develop and enforce security protocols.
• Oversee all Soft services such as Housekeeping, landscaping, ground maintenance and waste management, etc.
• Oversee all Hard services such as PPM, corrective / reactive maintenance, etc.
• Familiarity with sustainability practices and energy-efficiency initiatives.

Force for Good:

• Actively promote and implement ESG initiatives across the compound and drive the adoption of policies and procedures and ensure these are adhered consistently across the compound
• Ensure that the sustainability ESG agenda is fully embrace. Actively drive initiatives set by the Facilities and Senior Property Manager
• Be abreast of any new initiatives, which could improve ESG performance across the compound.

• Work with the Savills site team to assist in the planning and smooth delivery of events and community programmes across the compound.

Skills, Knowledge and Experience

• Bachelor's degree in a related field such as engineering or facilities management.
• 3-5 years of experience in facilities management, maintenance, or a related field.
• Strong knowledge of building systems, maintenance practices, and regulatory requirements.
• Knowledge of local building codes, industry best practice and regulations.
• Proficient in using facilities management software, CMMS, CAFM and other relevant technologies.
• Strong project management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team