The Role

We are seeking a highly organized and detail-oriented Property Coordinator/Document Controller to join our property management team. You will be responsible for supporting the efficient management and administration of property portfolios by coordinating client reports, handling tenancy documentation, managing lease renewals, and maintaining accurate records. The ideal candidate will be proactive, adaptable, and possess excellent communication skills to liaise effectively with tenants, clients, and third-party service providers. This is a fantastic opportunity to contribute to a collaborative team while delivering exceptional service to clients and stakeholders.

Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.

Key Responsibilities

• Reporting & Documentation: Prepare client reports, tenancy notifications, and manage legal and tenancy records.
• Tenant Coordination: Handle lease renewals, rental collection, and access card issuance. Act as a tenant liaison and maintain updated contact records.
• Event & Meeting Coordination: Organize site visits, events, and team meetings, including agendas, minutes, and presentations.
• Systems & Databases: Register new leases, update tracker sheets, and maintain tenant and property management systems.
• Financial Support: Assist with payment collections, utility recharges, service charge reconciliations, and accounts preparation.
• Compliance & Legal: Ensure due diligence on legal documents, licenses, permits, and insurance policies.
• Team Support: Assist with workflows, arrears analysis, budget preparation, and general administrative tasks.
• Communication: Manage inquiries, email correspondence, and ensure timely reporting to the Senior Property Manager.

Skills, Knowledge and Experience

• Previous property experience in an administrative capacity
• Excellent spoken and written English
• Degree educated preferable
• Arabic language skills preferable
• Good organizational and co-ordination skills
• Good verbal and written communication skills
• Excellent time management
• Ability to multitask and to work accurately and effectively under pressure
• Good general administrative skills - essential
• Must be computer literate in Microsoft Excel, Word & Outlook
• Continuous improvement: delivers efficiency in addition to effectiveness
• Self-starter, who relishes challenges and strives for the best
• Strong team player: builds relationships and consults with others, quickly establishes trust and credibility
• Confident with a positive outlook
• Ethical with strong integrity