We are on the lookout for a dynamic and detail-oriented Administrative Coordinator to join our KSA Building & Project Consultancy team at Savills Middle East. This role is designed for an experienced professional who thrives in a fast-paced environment and is eager to contribute to the seamless functioning of our department. 

If you possess exceptional organizational skills, a proactive mindset, and the discretion to handle sensitive tasks with professionalism, we’d love to hear from you. This is your opportunity to make an impact within a globally recognized real estate advisory firm!

Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to the Head of the Building & Project Consultancy department and other team members, including scheduling meetings, managing calendars, and organizing travel arrangements, Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Communication Management: Handle incoming and outgoing correspondence, draft and review emails, reports, and presentations, support in invoice drafting and act as a liaison between the department and external stakeholders.
• Document Preparation & Control: Assist in preparing presentations, reports, and other relevant documents, ensuring high-quality standards and attention to detail. Additionally, maintain proper filing systems, track document revisions, and ensure compliance with company or project-specific documentation standards.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Planning: Assist in planning and coordinating department events, client meetings, and team-building activities.
• Process Improvement: Identify and implement opportunities for improved administrative processes and efficiency.

Skills, Knowledge and Experience

• Experience: A minimum of 3 years of experience in the role and division assistant or in a similar role, preferably within the real estate or consultancy sectors.
• Education: Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Invoicing Systems and Client Procurement Portals
• Communication Skills: Exceptional written and verbal communication skills in English; experienced in Arabic is a plus
• Organizational Skills: Strong multitasking abilities with time management and attention to detail.
• Interpersonal Skills: Ability to work collaboratively within a team, build positive relationships, and maintain a professional demeanor.
• Flexibility: Ability to adapt to changing priorities and work under pressure