The Role

The Admin Assistant plays an important role in ensuring the seamless operation of the Egypt office and overseeing the company’s administrative functions. This dynamic position demands exceptional organizational, communication, and IT skills, paired with a proactive, solution-oriented mindset. If you thrive in a fast-paced environment and have a passion for keeping things running smoothly, this role is your opportunity to shine.

Key Responsibilities

• Serve as the primary contact for visitors and manage phone inquiries.
• Handle office correspondence, emails, and follow-ups.
• Organize and maintain meeting rooms, office supplies, equipment, and cleanliness.
• Oversee parking, health and safety compliance, and vendor/service provider relationships.
• Manage petty cash, supplier payments, and business travel arrangements.
• Support new hire onboarding and coordinate employee access and facilities.
• Plan employee engagement activities, events, and milestones with HR.
• Create and edit documents, presentations, and reports.
• Collaborate with IT and HR on security protocols and office management.
• Assist department heads with administrative tasks and manage ad-hoc projects

Skills, Knowledge and Experience

• Fluent English speaker.
• 3- 5 years’ relevant office experience / general office administration
• Highly computer literate in all Microsoft office application (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
• Strong communication and customer service skills
• Presentable and confident demeanour
• Experience of managing and maintaining database systems and record keeping systems
• Preferably experience of managing external contracts/ liaising with suppliers
• Sound experience of organising corporate events (e.g. sourcing and booking of venues)